As an assistant, you ask yourself, “How can I make this process more efficient or organized?” You have a masterful ability to wrangle schedules, anticipate needs, and hit deadlines. Crossing off tasks gives you ultimate satisfaction, and memories of unfiled email gives you migraines. You are a fantastic teammate and an even better employee. Multitasking is second nature. Your desk is so organized that it is probably frame worthy. You see impossible requests as a challenge, not as a wall. You’re bright, passionate, and driven. You can work well with others and work efficiently when accomplishing independent tasks.
Executive Assistant
Part-time/Full-time
Job description
The Fun Stuff
- Interact daily with company leadership (we’re super fun!) on the progress and status of tasks, deadlines, and upcoming needs.
- Manage various company calendars.
- Perform new employee onboarding tasks in collaboration with management.
- Track and order company supplies and swag.
- Organize and maintain office supply closet and coffee bar. Route incoming mail and packages. Ensure the office maintains a clean and neat appearance.
- Plan, organize, and coordinate events in collaboration with management. Collect attendance, make deposits and complete paperwork as assigned.
- Send weekly reminders/announcements to staff and update company internal portal.
- Schedule and coordinate with outside vendors/contractors as needed.
- Attend calls on behalf of management and take copious notes.
- Maintain company equipment tracking database and order supplies (mice, keyboards, etc.) as required.
- Act as a liaison between staff and management as required, helping to answer and route questions and feedback.
- Prep for conference room events/meetings and assist with catering as needed.
- Log and create mileage reports.
- Fax, scan, print, mail, and file documents as required.
- Assist with training and conference registration and travel logistics.
- Collect and track signatures and certificates for various ongoing trainings and classes.
The Necessities
- You have a minimum of an Associate’s degree with five years of experience in an executive assistant or similar role.
- You are tech-savvy, with the ability to quickly learn a variety of simple web-based tools used for project management, communication, file storage and task tracking.
- You have excellent verbal and written communication skills.
- You are connected to and responsive on multiple platforms (e.g. phone, text, Slack).
- You are extremely detail oriented and organized.
- You have exceptional time management skills.
- You have strong computer skills (Mac is desirable, but not required)
- You have a positive attitude and willingness to take on more duties as assigned.
- You have experience planning and coordinating events.
The Place to Be
Work location is remote, with the ability to easily commute to Columbia, Maryland as needed.
The Peppers
Eleven Peppers is a woman-owned small business that provides a full range of creative services to government and commercial clients. We love to solve the Nation’s hardest problems through innovative approaches in design, strategy, and engineering. Our incredibly talented team includes some of the smartest in the industry, but more importantly, we’re also really nice to work with. Top that off with great benefits, competitive pay, and an immersive creative culture with tons of career opportunities. Join us!
We are an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, or any other factor protected by anti-discrimination laws.
Note: Only candidates that are the best fit for the position will be contacted for an interview. A trial period may be required before full employment is offered.
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If you think you would be a great fit for our pepper family, but don’t see an open position that seems like the right fit, send your resume to careers@elevenpeppers.com and tell us why you’re awesome.